Compliance — perfection and a clear conscience
Since the big stock market scandals, companies have been subject to more stringent state controls. The catchword compliance hides a multitude of complex obligations and procedures. Companies must not only act in keeping with applicable law — they also have an obligation of accountability to the state and the stock exchange supervisory authority.
Not only listed companies are subject to such compliance requirements. Among other things, these regulations demand strict monitoring, logging and traceability of document transmission. For internationally operating companies in particular, meeting the demands regarding data accuracy and completeness involves a great deal of organisational work.
Matters involved include legal certainty in contracts and agreements, labour law requirements in dealing with employee data, but also — as in the Sarbanes-Oxley Act — the publication of financial data required by securities and exchange laws which since 2006 also apply to non US American companies traded on stock markets in the USA.
How, so the justified question, can all communications channels, all fax machines and multi-functional peripherals in a corporation be totally monitored and the information transmitted through them documented and archived? If the equipment is accessible to numerous employees it cannot be ascertained who transmitted which contents at which time. Where incoming documents such as invoices end up, which at the recipient end only find their way onto paper, is also often not traceable.
For the fulfilment of legally compliant archiving, the integration of the fax service (fax compliance) and of multi-functional peripherals in the company's IT infrastructure offers the ideal basis. TOPCALL, as a specialist for corporately critical fax solutions, creates the prerequisites here for the compliant handling of communications in the company.
Our solution allows the monitoring and logging of the transmission of incoming and outgoing documents. These documents remain securely kept and readily available in a central archive for the legally required period. At the same time our solutions help you generate savings potentials despite the increasing regulations — for example through integration in a companywide content management system.
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